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The Value Creators Podcast Episode #16. Beverlee Rasmussen On Systems For Organized And Profitable Small Business

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A breakthrough technique for Small Business: Don’t manage, build systems. 

Many small business owners experience frustration in trying to manage their businesses. So many things can get in the way of organized and profitable implementation. Management is hard, especially when it involves managing other people. Beverlee Rasmussen has interviewed and coached thousands of small business owners all over the world, and spent 10,000 hours developing her small business system of systems.

Systems are how things get done. If you build systems, you don’t have to manage people. Beverlee offers systems for every facet of small business: Leadership Systems, Operations Systems, Financial Systems, Team Systems, and Marketing Systems. Those titles might seem like something for big businesses only. But they’re not. Every business owner can design and implement their own systems – and doing so will bring back all the joy and freedom and success that you expected from becoming an entrepreneur.

Don’t manage, build systems.

Resources:

Beverlee’s latest book: Small Business, Big Opportunity: Systematize Your Business.

Small Business Coach Training

Small Business Field Guide: Organized and Profitable

The Small Business Coach Gameboard

Knowledge Capsule:

Leadership Systems:

  • Leadership systems are essential for maintaining consistency and stability in a small business.
  • Having a leadership system means paying attention to what you measure, control, how you allocate resources, and how you react to incidents.
  • Leaders need to ensure they don’t favor certain employees over others and maintain fairness.
  • Leadership systems are about creating a consistent experience for employees and customers.

Financial Systems:

  • Understanding financial concepts like cash flow, profitability, debt, P&L (Profit and Loss), and balance sheets is crucial for entrepreneurs.
  • Entrepreneurs often struggle to differentiate between cash flow and profitability, which can lead to financial problems.
  • Borrowing money for a small business is acceptable but comes with rules; avoid high-interest traps.
  • Tracking real expenses accurately is vital for borrowing and financial stability.

Operations Systems:

  • Effective operational systems enable a business to run efficiently and independently of its owner.
  • Having documented processes and checklists for various operations ensures consistency and reduces errors.
  • Adaptation and change are part of small businesses, so having systems in place can help pivot and respond effectively.
  • Operational systems are crucial for scaling and maintaining high-quality service.

Organization Systems:

  • Organizational systems include structure, job roles, and defining how things are done within a business.
  • Position agreements and clear expectations for employees help in reducing frustrations and improving productivity.
  • A system for compensation is essential for profitability and stability.
  • Understanding your target market and catering marketing efforts to specific customer segments is part of organization systems.

Marketing Systems:

  • Effective marketing systems require a deep understanding of your target market and consistent messaging.
  • Avoid falling into the trap of chasing the latest marketing trends without understanding your customers.
  • Making and consistently keeping promises to customers is crucial; going above and beyond creates a memorable experience.
  • Marketing should be based on a value proposition and understanding customers’ emotional and product needs.

In summary, Beverlee emphasizes the importance of systems thinking in leadership, finance, operations, organization, and marketing for small business success. Systems provide consistency, stability, and adaptability, allowing entrepreneurs to achieve prosperity and freedom in their businesses.

The Value Creators Podcast: Episode #11. James Burstall On The Flexible Method

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There’s a considerable debate among consultants and academics regarding the definition of management: what is it? Is it a science, is it a process, is it a set of tools that business schools teach us how to use? 

In this episode, James Burstall comes on to explain his perspective on management as a mindset (the interacting mindsets of many different people in many different circumstances in fact)  as proposed in his new book titled The Flexible Method: Prepare To Prosper In the Next Global Crisis.

Resources:

James Burstall’s Production Group – Argonon

James Burstall’s Book: The Flexible Method: Prepare To Prosper In The Next Global Crisis

Knowledge Capsule:

  1. Introduction to the Flexible Method:
  • “Flexible Method” is an approach tailored to managing uncertainties in business.
  • Central components include adaptability and radical determination, combined to form a powerful decision-making framework.
  • This method encourages an open-minded approach to research, teamwork, and resolute action for decision-making.

Action: Elevate responsiveness to change over planning.

  1. Radical Determination and Decision-Making:
  • Making and committing to decisions is crucial in the Flexible Method.
  • Teams need to reach a consensus and show unwavering determination.
  • Tough decisions are embraced and executed with full resolve.

Action: Don’t just make decisions, commit to them, and get team commitment.

  1. Adaptiveness and Scanning for Opportunities:
  • Radical determination is about executing decisions; adaptiveness involves identifying opportunities.
  • Scanning the horizon for changing circumstances is vital.
  • A case from the credit crunch illustrates the need to be open to new avenues.

Action: Where possible, anticipate change in the form of an opportunity space.

  1. Cash Flow as a Critical Metric:
  • Cash flow is the most critical business health metric, needing respect and management.
  • Managing finances during crises involves making tough decisions.
  • Strategies to retain relationships and sustain the business are discussed.

Action: Measure your business’s health with cash flow and cash availability.

  1. Entrepreneurial Mindset and Restlessness:
  • Organizations in crisis operate like startups.
  • Restlessness is essential for fostering an entrepreneurial mindset.
  • Embracing change, creativity, and innovation is emphasized.

Action: All business is entrepreneurial, not managerial.

  1.  Leadership, Care for People, and Reflection:
  • Leadership involves emotional intelligence, authenticity, and prioritizing people.
  • Values like diversity, inclusion, and environmental responsibility are retained.
  • Gratitude, rewards, and reflection play a role in the Flexible Method.

Action: Caring brings resilience to business.

The Value Creators Podcast Episode #10. John Tamny Entrepreneurs Don’t Meet Needs, They Lead Them

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Entrepreneurs aren’t just about meeting needs; they’re all about setting trends and leading the way. Think of the big names like Elon Musk, Steve Jobs, Jeff Bezos, and Sam Altman. They don’t just follow the usual business rules; they rewrite them. So, how do they actually pull it off?

In his talk, John Tamny will take us on a journey to see how entrepreneurs, the minds that redefine industries, shake things up by tackling needs that haven’t been addressed yet. He’s all about those game-changers who see opportunities where others don’t.  

Show Notes:

0:00 | Introduction

1:22 | Entrepreneurs

2:00 | Entrepreneurial Thinking

3:36 | Entrepreneurs Leading the Future

5:06 | Mindset of an Entrepreneur

6:26 | Characteristics of Entrepreneurs

8:23 | Changes Lead Businesses

11:18 | Entrepreneurs Think Differently

14:06 | Hidden Entrepreneurs

15:55 | Big Companies are Not Entrepreneurial

18:42 | Institutional Entrepreneurship

22:54 | Creating New Knowledge for People

24:12 | The Idea of Capitalism

26:15 | Understanding Causation

32:31 | The Idea of Next-Generation Entrepreneurs

34:30 | Crypto Revolution

36:40 | Outro

Knowledge Capsule

  1. Entrepreneurship and Progress:
    • Entrepreneurship is that fundamental element of human nature that drives progress and innovation.
    • The United States has a history of entrepreneurial spirit, with individuals taking risks and pursuing their ideas.
    • Entrepreneurs challenge the status quo, create new value, and drive economic growth. In this sense, they’re oddballs.

Action item: Indulge your oddball entrepreneurial instincts.

  1. Education and Learning:
    • Education is a consequence of prosperity, not the other way around. People who want to learn will seek out knowledge regardless of formal education.
    • The next generation’s access to information and technology will lead to even more innovation and progress.
    • Learning is a choice, and the desire to acquire knowledge and skills is a key driver of success.

Action item:  Use A.I. and other tools as much as possible to accumulate knowledge.

  1. Causation and Expertise:
    • Causation is often misunderstood, with people misinterpreting relationships between events and outcomes.
    • Expertise can sometimes lead to tunnel vision, where experts become entrenched in their own data and assumptions.
    • The market and individual choices provide a more accurate gauge of trends and outcomes than expert opinions.

Action item:  Accept emergence, avoid false assumptions about causation.

  1. Innovation and Global Warming:
    • Innovation arises from individuals (oddballs!) challenging conventional wisdom and exploring unconventional ideas.
    • The assertion that experts are always right is challenged by examples like climate change and sea-level rise. The behavior of the market and individual choices contradict expert predictions.

Action item:  Rely on markets, not experts.

  1. The Next Generation and Private Money:
    • The younger generation is poised to be the richest in history, benefiting from technological advancements and abundance.
    • The rise of private money (perhaps, but not necessarily, in the form of cryptocurrencies could revolutionize the financial landscape by offering more trusted and efficient alternatives to government-issued currency.
    • The ability to circulate money that holds its value and the profit potential in private money creation are driving forces behind this potential shift.

Action item:  Pursue innovation in private money.

  1. Optimism and Capitalism:
    • Capitalism, rooted in individual initiative and free markets, has fueled prosperity and innovation throughout history.
    • While challenges arise, capitalism’s ability to adapt and outpace government intervention is a testament to its enduring strength.
    • Optimism about the future stems from the ongoing creative destruction that entrepreneurs bring to the market, constantly reshaping and improving it.

Action item:  Be an optimistic capitalist.

The Value Creators Podcast Episode #9. Mark Packard on Subjectivism

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At the Value Creators, we favor a much different business model than the one that’s traditionally taught in business school. Our model focuses on value, understanding that value is experienced by customers, and that it’s entirely subjective. You can’t put numbers on it, you can’t capture it in a plan, it’s not something that can be distributed to shareholders. It’s not a thing of any kind.

We build the Value Creators system on the firm foundation of economics. In this episode, we’re going to explore the basis of sound economic theory and a sound understanding of value. A key word is subjectivism, which may sound very wonky, but it’s the gateway to understanding value.

To talk about value and subjectivism, our guest today is Professor Mark Packard. He’s the Research Director at the Madden Center for Value Creation, part of the College Of Business Management at Florida Atlantic University. He’s the author  He’s the author of Entrepreneurial Valuation, An Entrepreneur’s Guide To Getting Into The Minds Of Customers.

Knowledge Capsule:

  1. Subjectivism and Value: The conversation starts with a focus on subjectivism in business, particularly in understanding value. From a subjectivist perspective, value is not intrinsic; it is determined by the consumers’ subjective evaluation of products or services. Businesses must focus on providing things of value that consumers appreciate and are willing to pay for. This understanding shifts the perspective of businesses from being value creators to value facilitators, aiming to deliver a better and more valued experience to their customers.
  1. Empathy and Understanding Customer Needs: To succeed in business, entrepreneurs must have empathy and gain a deep understanding of their customers’ needs and value experiences. This involves spending quality time with customers, observing their lives, and interacting with them to truly grasp their desires and preferences. The goal is to identify what customers would value the most and offer products or services that align with those preferences.
  1. Innovation and Technical Knowledge: Successful businesses combine customer needs knowledge and technical knowledge to innovate and create superior value propositions. Entrepreneurial success comes from finding solutions that customers value more than existing options. It requires constantly learning and refining the understanding of customer needs and leveraging technical knowledge to develop products or services that cater to those needs in novel and effective ways.
  1. Crossing the Chasm: Achieving scale in business involves crossing the chasm between early adopters and the early majority. This requires having a clearly superior value proposition that resonates with a broader audience. To succeed, businesses must focus on customer experience, as early adopters’ satisfaction and positive word-of-mouth play a pivotal role in convincing the broader market to adopt the product or service.
  1. Balancing Uncertainty and Adaptability: Business success is not solely reliant on luck, but rather on a combination of understanding customer needs, technical knowledge, and continuous adaptation. Uncertainty is inherent in entrepreneurial ventures, but businesses can mitigate this by fast-adaptive learning and a willingness to revise and refine their value propositions based on feedback and changing market conditions.
  1. The Role of Knowledge Building: To become better entrepreneurs and business leaders, individuals must focus on knowledge building. This involves running experiments, interacting with customers, and processing feedback rapidly to continually improve the understanding of customer needs and create innovative solutions that provide superior value.

The Value Creators Podcast Episode #8. Peter Lewin on Capital Value

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In this episode, Peter Lewin, Professor of Economics in the Naveen Jindal School of Management at the University of Texas at Dallas, talks about capital, defining it, understanding it, optimizing it, identifying its role in business, and how it becomes valuable.

Show Notes:

0:00 | Introduction to capital value

0:45 | Introducing guest: Peter Lewin

2:46 | Capital and Flow of value

10:52 | Inbound & outbound flow thru time

14:28 | Net Present Value

15:52 | Free cash flow vs. EVA.

22:51 | Value drivers

25:43 | Advertising campaigns

27:20 | Interest elasticity of present value

31:24 | About business advice

33:16 | Connecting EVA. with value drivers

38:15 | Sports analogy

Knowledge Capsule

What is capital? Capital is value. And since all value is subjective, capital can be understood as the value subjectively attributed to any resources available to a business for production. That means it includes capital goods like machines and offices, intangibles like brands and lines of code, and people and their skills and their knowledge, both tacit and explicit, accumulated and evolving.

To put a number on this value (what we might call “market value”) requires an assessment that’s informed by subjective calculation. The business executive assesses the future cash flows attributable to the capital asset, discounted to the present period so that a number can be placed on capital value and it can be captured on the asset side of the balance sheet of the business. These future cash flows are an estimate of the experience value the customer will attribute to the goods and services the capital produces. Expected experience value lies behind the customer’s willingness to pay, which is where cash flow comes from. So capital value is a subjective estimate by the business of the subjective value the customer will experience in the future. It’s a tricky calculation, but one at which an entrepreneurial business must be skilled – and honest. Over-confidence about future cash flows resulting from value creation activities represents the entrepreneur’s greatest uncertainty.

Capital is the value attributed by the valuer at any moment in time to the combination of production goods and labor available for production. Capital is the result obtained by calculating the current value of a business unit or business project that employs resources over time. It is the result of a (subjective) entrepreneurial calculation process that relates the flow of consumptions goods to the value of the productive resources that will produce those consumptions goods. The entrepreneur is a ubiquitous calculating presence. In a review of the development of Austrian capital theory, by Carl Menger, Eugen von Böhm-Bawerk, Ludwig von Mises, Friedrich Hayek, Ludwig Lachmann as well as recent contributions, the Element incorporates the seminal contributions into the new framework in order to provide a more accessible perspective on Austrian capital theory.

The Value Creators Podcast Episode #3. Jason LaBaw: Culture And Technology Amidst High-Speed Change

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You need two types of knowledge to succeed in the business world: specialized technical knowledge and deep customer knowledge. This will allow you to create uniquely valued experiences tailored to your customers and thus build a thriving business.

Jason LaBaw, as the founder and CEO of Bonsai Media Group and a pioneer in web development, AdWords, Google Analytics, and Umbraco development, has accumulated over 18 years of industry experience, client service, and strategic leadership in the digital world and has become an expert in combining technical and customer knowledge to scale.

In this episode, Jason touches on how he believes the future will look and what principles he is certain will be invaluable to thrive in a futuristic economy, such as empathy, planning, and budgeting.

Show Notes:

0:00 | Intro to Entrepreneurial Management

1:56 | Introducing Jason Labaw

3:10 | Businesses Coping with Technology

7:11 | Ways to Engineer Technology

8:32 | How to Work & Run a Business These Days

10:31 | End-user Experience

11:52 | User testing

12:35 | Secrets of Empathy

14:49 | Getting into Depth with Bonsai Media Group

21:01 | Trends: Augmented Reality 

24:40 | Storytelling as a marketing

25:20 | Story about the Future

27:39 | Gamifying Work

29:30 | Risks of Technology to Entrepreneurs

31:52 | Learn More About Bonsai Media Group

Knowledge Capsule:

Combining customer knowledge and tech knowledge.

One of the Value Creator’s mantras is to combine deep customer knowledge with specialized technology knowledge to create uniquely valued experiences for customers and thereby build successful businesses.

Jason LaBaw has done this successfully at the company he formed, Bonsai Media Group. He illustrates how it’s perfectly viable to start simply and advance quickly.

  • An early example of a project is one where the company, in customer service mode, transformed a trivia app request from a client into a social contest that engaged users and immersed them in the brand’s story.
  • This evolved into various combinations of the digital and physical worlds through scavenger hunts – which became an exploration of the potential of AR and VR.
  • AR and VR can be further combined with 3D product imaging. It turns out that 3D experiences are hugely beneficial for conversion rates. 
  • Combining his experiences in both the digital and physical realms, he began envisioning ways to create immersive experiences that merge AR and the real world: to make exploring the world as fun as playing a video game, using technology to encourage people to get out and explore the real world around them.

Simple steps towards a complex future.

With these relatively simple business steps, Jason has now advanced to become a futurist of AR, VR, and AI. While some believe these technologies have been overhyped, Jason believes they have tremendous potential to transform human experiences. He emphasizes the importance of human connection and expresses his hope that future generations won’t be locked in virtual worlds. He sees augmented reality, AI, and voice-enabled technologies as key drivers for positive change. For instance, he envisions a scenario where augmented reality glasses enhance meetings by providing contextual information and augmenting reality with relevant data.

The discussion also touched on the concept of gamification. Jason explains how gamifying networking events can facilitate connections and conversations by using augmented reality cues to identify shared interests. He believes gamification can also be applied to work, where incentives and rewards can be used to motivate employees and create a more engaging and efficient work environment.

There are basic economic principles underlying this futuristic scenario.

Empathy

Empathy remains the essential skill for businesses, no matter how futuristic or high-tech. Jason emphasizes the importance of having conversations and conducting in-person interviews with various stakeholders, including frontline workers, managers, and customers. This qualitative data gathering allows businesses to uncover valuable insights and understand how customers perceive their brand and experiences. Jason recognizes the value of quantitative data, such as analytics and user testing, in making informed decisions and improving products, but it’s best when it is in addition to qualitative data,

This way businesses can focus on their customers’ needs, goals, and preferences to create competitive advantages. He suggests that companies can provide value by enabling customers to perform tasks online, like paying bills. 

Planning and budgeting

Planning, allocating budget, and continuously iterating based on customer feedback and analytics are crucial for adapting to change

Jason suggests a general formula for coping with technological change, starting with a budget-focused approach. By analyzing different options and making design and technical decisions based on budget and return on investment (ROI), businesses can adapt to changing technologies. He emphasizes the need for clarity and defining a project’s ROI from the start. By allocating budget or accruing it, businesses can invest in technology iteratively over time, improving functionality, and user interfaces, and switching components when necessary.

Additionally, Jason highlights the significance of having a contingency plan to deal with unexpected events or disruptions. He shares an example of a company that had to pivot quickly when a technology vendor was acquired. Being prepared with alternative vendors or technologies enables businesses to adapt swiftly.